VCPC Board Meeting Friday, February 11, 2011 10 a.m.

Draft Meeting Minutes  

Present:  Heidi Poletto, Sandra Redmore, Amy Ruff, Amy Tomasco, Emily Tuszynska
Next meeting:  Friday, April 11, 2011  

Publicity Amy T. reported that the end-of-year nondiscrimination policy notice ad ran in the Washington Post in late December. All member schools are to be sent notification, including a copy of the ad.  

Treasurer’s Report Emily said our tax ID issue should now be resolved. (She received assistance from another state’s CPC.)   Emily reported that she recently received a new notice from our bank regarding the need to file another specific IRS form. Emily is working on this issue.  

Membership Amy R. reported that membership directories have been printed and mailed. One directory was returned due to an incorrect address; Amy is looking into this.   Amy is currently speaking with a previous VCPC member school that is interested in re-joining. She is also working on updating a standard marketing letter to send to potential member schools.  

Personnel Sandra discussed a regular, local, monthly directors’ group with has been meeting for the past few months. This is not currently a VCPC-sponsored event, but we discussed the possibility of VCPC becoming involved in some capacity: posting dates and locations on calendar, providing refreshments, inviting speakers, etc. We agreed this is something we would be will to do, but no next step was determined.  

Spring Directors’ Forum Our Spring Directors’ Forum is scheduled for Friday, March 11, at 10 a.m. at Providence Presbyterian Church. We discussed changing this to a general Spring Forum (everyone invited) -- in light of the monthly directors’ meetings that Sandra discussed. Sandra said she would get feedback from that directors’ group -- and get back to Heidi after the weekend.   Heidi will send email invitations to VCPC schools next week.   Emily agreed to bring refreshments to the forum.  

Open Secretary position Amy T. sent an email to member schools in the fall, looking for help filling this position. We did not get any replies. We discussed the need to contact a few schools directly. Amy R. offered to get in touch with Rock Spring to see if they have any interest in providing someone for this position.   Member schools receive a 50% discount on VCPC annual dues when a member from their school sits on the VCPC board. We discussed that if the secretary position were filled soon, the sponsoring school would still be eligible for the discount for 2010-2011.   Heidi agreed to do the minutes for today’s meeting.  

VCPC Email List We discussed a seeming lack of response on the VCPC schools email list. It was suggested that we need to encourage schools to have all board members, etc. join the mailing list. We discussed including this as part of our membership update request.  

Spring Awards Luncheon The Spring Awards Luncheon is scheduled for April 28 at Providence Presbyterian Church.   Heidi will send an email to member schools reminding them to select awardees and send us the names, so that we can prepare certificates. Schools can select up to two awardees -- but no more than two. Usually schools select one teacher and one parent, but it can be two teachers or two parents. Sandra would like to receive the names of the selected awardees by April 14th (via mail or email.)   We will finalize plans for food, decorations, etc. at our April 11 board meeting.  

Legislation Heidi reported that she updated our contact information with the Virginia Department of Social Services, Division of Licensing Programs, providing them with Julie Wiggins’ email and phone number (in place of Heidi’s.) Heidi also sent Julie the link so she can subscribe to the VDSS email list to receive legislation updates and information.  

Our next event is the Spring Directors’ Forum on Friday, March 11, at 10 a.m. at Providence Presbyterian Church.